How Much Does Photocopier Rental Cost for a Small Office in KL & Selangor?

Photocopier rental for a small office in Kuala Lumpur and Selangor can cost as little as RM68 a month. 

At Eco Copier, plans range from RM68 to RM98 a month depending on how much you print, and the fee covers the copier, toner, servicing, replacement parts and warranty, with free delivery, installation and staff training and no upfront payment.

For SMEs, renting is a practical alternative to buying a photocopier outright. Instead of buying equipment and arranging maintenance separately, you get a suitable machine through one monthly plan with support included.

How much is photocopier rental per month in KL & Selangor?

The monthly price depends on the type of machine, printing capacity, features and rental arrangement. Here are Eco Copier's rental plans, including short-term options for temporary printing needs:

What affects the photocopier rental price?

Two offices with the same number of employees may need very different machines. Choosing the right rental arrangement means considering how the equipment will be used rather than focusing on the lowest monthly price alone.

1. Monthly printing volume

A five-person startup printing invoices and quotations may print far fewer pages than an accounting firm preparing hundreds of documents daily.

Choosing equipment that matches your volume helps avoid paying for capacity your office rarely uses. Also consider whether printing increases during audits, month-end reporting or seasonal projects.

2. Printer features

Some offices only need printing and copying. Others may require a multifunction printer that supports scanning, automatic double-sided printing, network connectivity or A3 documents. The right features depend on your workflow. 

3. Rental contract duration

When comparing packages, look at the total cost over the whole rental period, not only the monthly payment. Eco Copier offers rental terms of 6, 12, 24, 36 and 60 months, as well as short-term rental. 

4. Maintenance and technical support

A shared office photocopier can affect several employees when it stops working.

Check whether your rental package includes toner, maintenance, replacement parts and on-site technical support. All Eco Copier monthly packages include these services, helping businesses manage equipment maintenance without arranging separate suppliers.

What's included in Eco Copier's monthly rental packages?

Beyond the monthly fee, understanding what is included in an office printer rental arrangement can help you estimate the overall cost of office printing.

Every Eco Copier monthly rental package includes:

Included service

• Toner replacement: Toner is supplied as part of the rental package
• Servicing and maintenance: Equipment servicing and maintenance are covered
• Replacement parts: Covered replacement parts are supplied as part of the rental
• Warranty: Warranty support is included
• Delivery and installation: Free delivery and installation across KL and Selangor, within 24–48 hours
• Staff training: Your staff are shown how to use the machine
• On-site support: 24-hour on-site support for Essential, 12-hour for Pro and priority same-business-day support for Enterprise

Before signing, ask about monthly printing allowances, colour printing charges, paper costs and any additional usage conditions. The aim is to understand the total expected cost of using the photocopier, not just the advertised rental price.

Is renting a photocopier better than buying one?

Renting and buying offer different advantages.

• Renting allows businesses to access equipment through monthly payments while receiving maintenance support as part of the package. This can reduce initial equipment expenditure and simplify ongoing maintenance arrangements.

• Buying provides immediate ownership, but the business must also budget for toner, servicing, repairs and eventual equipment replacement.

For SMEs with changing printing requirements, rental flexibility may be more practical than committing to a machine for several years.

Eco Copier also offers rent-to-own arrangements for businesses that prefer monthly instalments with the option to acquire ownership under the agreed terms.

How to choose the right photocopier rental plan for your office

You don't need to know the technical specifications of every copier before asking for a quotation. Start by estimating how many pages your office prints each month:

1. Check your current printer counter. Record the total page count today and compare it with the reading after one month.
2. Review paper consumption. Ten reams of A4 paper contain 5,000 sheets. Double-sided printing means the page count may be higher than the sheet count.
3. Estimate staff usage. Multiply the pages each staff member prints per day by the number of staff and the working days in the month.

These recommendations are general guidelines. Actual suitability depends on the machine model, printing requirements and functions needed.

From our Service Team: How we recommend the right copier

Having supported more than 500 offices across Kuala Lumpur and Selangor, our team understands that different workplaces need different printing arrangements.

When recommending a copier, we consider

• estimated monthly print volume
• employees sharing the machine
• required functions and budget.



We also explain rental inclusions, maintenance arrangements and technical support so customers can make an informed decision.

Frequently asked questions about photocopier rental